Job Description

Our client, a highly reputable investment company, is looking to hire a Senior Administrative Assistant for their NYC office. This role is providing administrative support to their Private Equity team. The ideal candidate will have at least 5 plus years of applicable experience. The successful candidate will be proactive, an excellent communicator, problem solver, highly organized and hold the utmost discretion. This is a fantastic opportunity to assist a fast-paced group at a renowned firm!

RESPONSIBILITIES

• Meeting arrangements (reserves conference rooms, arranges catering orders, guest security clearance, and restaurant reservations)
• Calendar management and updating Outlook Contacts
• Perform a range of operational support activities including compiling reports, furnishing information to internal and external parties 
• Conference call scheduling in all time zones; setting up WebEx, video conferencing capabilities
• Phone call screening
• Expense report processing
• Arrange courier service
• Coordinates travel; itinerary preparation
• Organize and file all paperwork related to corporate deals; file electronically
• Basic administrative functions such as using office machines to print, scan, fax and mail packages
• Conduct internet research
• Coordinate bill payment with Accounting department for outside consulting services
• Provide back-up support to other assistants when needed
• Ad hoc projects and assignments as needed

REQUIREMENTS

• 5+ years of experience in an administrative services role in a related industry 
• Independent, highly organized individual. Must be extremely reliable and have a positive attitude
• Conserves executives’ time by being proactive, solution-oriented and a confident communicator
• Flexible and willing to adapt to dynamic office environment
• Resourceful and creative in completing certain tasks without much direction or instructions
• Willing to take on new responsibilities and can be held accountable for the completion of all assignments
• Able to work well under pressure and maintain professionalism under all circumstances; must have excellent communication skills; must be concise in fast-paced trading environment
• Possesses the desire to excel; is self-motivated
• Strong working knowledge of computers and relevant software applications, primarily Microsoft Office Suite (Outlook, Word, Excel, PPT, SharePoint), Adobe, Concur
• Bachelor's degree preferred 

 

SALARY
$85-$95K (DOE) + Paid OT + 100% paid Benefits + Discretionary Bonus Opportunity + 401K/contribution + Great PTO

HOURS
8:30/9am-5/5:30pm (DOE) + flexibility as needed

Job Tags

Flexible hours,

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