Job Description

Job Title: Accounts Payable Specialist

Location: Kirkland, WA

Duration: Long Term Contract

Role Summary

Seeking an Accounts Payable Specialist with strong hands-on experience in Advanced Excel and practical knowledge of AI tools . The role involves managing vendor invoices, payments, reconciliations, and reporting while continuously finding ways to automate and streamline the payables process.

Key Responsibilities

• Manage full-cycle accounts payable process - invoice receipt, coding, approvals, and payments.
• Reconcile vendor accounts, resolve discrepancies, and ensure timely payment processing.
• Maintain and update AP aging reports, accruals, and payment schedules.
• Build and automate Excel-based tools for tracking invoices, vendor payments, and expense reports using advanced formulas, pivot tables, and macros.
• Use AI tools to extract invoice data (OCR), automate reconciliations, and generate report summaries or vendor communications.
• Assist in monthly and quarterly close activities related to payables, accruals, and expense analysis.
• Collaborate with procurement and finance teams to streamline purchase-to-pay workflows.
• Create and maintain documentation for AP policies, automation scripts, and standard operating procedures.
• Train team members on Excel best practices and use of AI for data validation and reporting.

Required Skills & Experience

• Bachelor's degree in Accounting, Finance, or related field.
• 3 6 years of experience in Accounts Payable or similar accounting function.
• Expert-level Excel skills (VLOOKUP/XLOOKUP, INDEX-MATCH, Power Query, Pivot Tables, VBA/macros, dynamic arrays).
• Proven ability to use AI tools (like ChatGPT, Power Automate, or OCR-based systems) to automate repetitive AP tasks and improve accuracy.
• Strong understanding of invoice lifecycle, 3-way match, and expense recognition.
• Familiar with ERP systems (SAP, Oracle, NetSuite, QuickBooks, or similar).
• Excellent communication, analytical, and problem-solving skills.
• Strong attention to detail and ability to work with large data sets.

Nice-to-Have

• Experience using RPA tools (e.g., UiPath, Automation Anywhere) for automating invoice processing.
• Knowledge of Power BI or Tableau for visual reporting.
• Exposure to AI/ML-enabled AP solutions (e.g., Tipalti, Airbase, Ramp, or similar).
• Understanding of payment compliance and tax regulations (TDS, 1099s, GST, etc.).

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